Junior/Summer Program Registration Training Guide

How to Edit Existing Programs/Session

1. Session Description: this is what the member/admin will see on the list of available sessions.
2. Access Type: Private Only (members), Public Only (non-members) or Both.
3. Type of Sessions: Fixed Period, Recurring Period, or Single Event.
4. Session Start Date
5. Session End Date
6. Meeting Description: The member will see this in the details when looking at the list of options.
7. Meeting Recurrance Type: Custom, Daily, Single Occurence, and Weekly
8. Session Start/End Times
9. Billing Type: The most common is Charge to Account.
10. Member Cost: Price per session for the members.
11. Non-Member Cost: If non-members can book and have a different price, it goes here.

How to Add a New Session to an Existing Program

Follow these steps (you'll be filling in the information reviewed above in the Sessions area).

1. Go to Programs Maintenance. Next to the Program you need to add a Session to, click on the Sessions link to the far right.
2. Click New at the top of the page.
3. Fill in the following fields:
   
   1. Session Desc.: Week # (or other name according to your organization of programs).
   2. Session Period Type: Fixed Period
   3. Session Start Date
   4. Session End Date
   5. Session Meeting Recurrence Type: Custom
   6. Session Access Type: Private Only
   7. Session Billing Type: Charge to Account
   8. Click Create.

1. Meeting Description: Days of the week and times
   (i.e. M | Tu | W 2-4 pm)
2. Session Start Time
3. Session End Time
4. Member Cost
5. Click Save.

1. Check Registration Required.
2. Reg. Period Start Date & Time (optional)
3. Reg. Period End Date & Time (optional)
4. Maximum Headcount (how many participants the session can accomodate)
5. Disclaimer
6. Check the box next to Register Related Members?
7. Select a Field Template - this is the registration form that will be filled ou twith the participant's information.

Adding a New Program
To do so, follow these steps:

1. On the Admin homepage, go to Programs>>Programs Maintenance.
2. CLick on the New button at the top of the page.
3. Fill out these fields:
   
   1. Program Name
   2. Check off Program Active?
   3. Program Group
   4. Program Type
   5. Access Type: Private Only
   6. Click Create

1. Check off Registrations
2. Registration Group: where this program should be sorted (2025 Junior Programs in this example).
3. Show Registrations? is an optional field. If checked, this will place a link next to each session so that members may see who else is signed up for that particular session.
4. Click Save at the top of the page.

Creating a Registration as an Admin for a Member

1. On the Admin homepage, go to Programs Registration.
2. Click on New at the top of the page.
3. Fill out the following fields:
   
   1. Program Registration Group
   2. Booking Member (Parent)
   3. Participant (Child)
   4. Program
   5. Check the box next to the Session(s) the child wants to attend.
   6. Click Create.

Running Registration Reports

On the Admin homepage, go to Programs>>Related>>Programs Registrations Export. Use the Search Filters to pull the information you need.

1. Program
2. Program Session (if you only need one sessions' worth of registrations).
3. Session Start Date (optional)
4. Booking Member (optional - if looking for the full list of the session, set to All Members.)
5. Statuses (optional based on what type of list you are looking for).
6. Click Select Registrations to run the report.