Lottery Groups

Lottery Groups is the vehicle that ties all tee sheet blocks used for the lottery sign-up together. Groups allow all individual blocks, whether at different times (i.e. morning lottery and afternoon lottery) on single course or on different courses, to act as one.

To access Lottery Groups navigate to Lottery Center in the primary navigation and select Lottery Groups.

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To create a new Lottery Group enter a Group Name to the Group Name field. It is good practice to use a name that reflects the lottery name or block name being used on the tee sheet.   

Group Color - Select a color that will represent this Lottery Group. Whichever color is selected here is the color that will display on the tee sheet for any block that is part of this Lottery Group. The Group Color will over-ride the color assigned to the block during block set-up.

Email List -  Allows the golf staff or any other staff member at the club to be notified when any lottery is run/accepted. To add a new recipient, add recipient email to the New Recipient field and click Add. Recipient's email will now display in the Recipients field. To remove a recipient's email, click on the email address in the Recipients field to highlight then click on Remove.

Notes - Allows notes to be displayed at the top of the admin tee sheet in the Linked Events header. These notes do not display to members on the member tee sheet.    

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Each Lottery Group can be set up using one of three ways to award times - Random, Points of Booking Member, and Average Points of Group

Random -  Simply randomizes who gets the time.

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Points of Booking Member - calculates a member's point total focused solely on the booking member. This option provides the golf shop flexibility in how to fetch the booking member's points from previous lotteries.

Points Look back Days - allows booking member's point total to be calculated based upon a specific number of days back from the current date. 

Points look back starting on - allows booking member's point total to be calculated based upon a specific date from the current date.

Use All family points when calculating -  incorporates all linked family members into the calculation of the booking member's point total. This setting is used in conjunction with Points Look back Days or Points look back starting on. Family member profiles are linked using the Parent ID field with each member's profile in the Member Directory.

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Average Points of Group - calculates the average point total of the entire group.  This option provides the golf shop flexibility in how to fetch the group's points from previous lotteries. 

Points Look back Days - allows group's point total to be calculated based upon a specific number of days back from the current date. 

Points look back starting on - allows group's point total to be calculated based upon a specific date from the current date.

Use All family points when calculating -  incorporates all linked family members for each player in the group into the calculation of the group's point total. This setting is used in conjunction with Points Look back Days or Points look back starting on. Family member profiles are linked using the Parent ID field within each member's profile in the Member Directory.

Points For Guests/Non-Accounts - there are three options available to assign points to any guest/non-account who may be included in the booking member's group. See next screenshot for details on each option.

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Points For Guests/Non-Accounts - there are three options available to assign points to any guest/non-account who may be included in the booking member's group.

Guest/Non-Account Points - allows manual input of point value associated with a guest and/or non-accounts (Hold/Join Me). Whichever point values are added into the fields will be used in the point calculation for the Average Points of Group.

Use Booking Member Point Total - applies the booking member's point total to the guest(s) and/or non-account(s) listed in the group for the calculation of the Average Points of Group.

Use Average Group of Members Point Total - applies the average point total of members listed in group to the guest(s) and/or non-account(s) in the group.

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When all components of the Lottery Group have been assigned click Save Group button at the bottom of the page to confirm and save. Your Lottery Group is now listed at the top of the page under the Current Groups section. 

  1. To manage existing Groups use the Delete, Edit, and Deactivate links next to each listed Group.
  2. For easy reference, each Group provides Lottery Acceptance, Color, Create Date, Created By, and Updated stamps. 
  3. You can create an unlimited number of Groups. 

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